That's how things used to be done before the game's own referendum mechanics.
What we used to do, to keep it simple and prevent a search through a pile of letters for someone (who could miss some or be dishonest) is that everyone who voted would include a recap of the previous votes and the tally.
It'd be nice to have an option to remove the anonymous nature of the game's referendum, though.
Before the game's referendum mechanics, there was no message search feature, only Ctrl-F.
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Timothy Collett
"The only thing you can't trade for your heart's desire...is your heart." "You are what you do. Choose again, and change." "One of these days, someone's gonna plug you, and you're going to die saying, 'What did I say? What did I say?'" ~ Miles Naismith Vorkosigan
